Not at all! Our admissions team processes all paperwork by hand so it might take a bit for the approval to come through on your end. We will email you if any issues or questions arise regarding your paperwork.

The trip leader will delegate and supervise medication administration while on the trip, the student will have a shared responsibility in the accountability of asking for their medication. Leaders will collect ALL medications including vitamins, over-the-counter medications like Advil or Zyrtec, melatonin, all prescription medications, etc.

Students with asthma will keep their rescue inhaler with them at all times. Students with anaphylactic allergies will keep at least one Epi-Pen with them at all times.

All medication MUST come with students in the way below:

• A Pill Organizer Pack
  • These hard plastic boxes have spots for AM and PM medications. The medication must be placed in the correct spaces PRIOR to the child departing for their trip. The bottom of the pill pack should be labelled with the student’s name and trip, as well as the medication included and when it should be administered. We have found that duck tape and Sharpie tends to work well for this purpose.

Medication may NOT be sent with the child loose in a bag, or in bottles. Utilizing the above technique helps us to correctly administer medication according to physician instruction.

All medication use will be logged.

Our Plan of Action (POAs) are documents that allow us to gather more information about your child’s specific medical situation. They span a wide variety of topics including mental health, musculoskeletal, allergies, asthma, seizures, diabetes, and more. These documents are designed to be filled out in conjunction with the medical form with a medical provider and do require a physician’s signature. They are directly emailed to you, and are available on the parent dashboard. We request that these documents are filled out in a timely manner!

This is actually not a Moondance requirement, but rather an international travel requirement based on each country. If your passport is not valid for 6 months past the day you are returning to the US there is a potential that you will be turned away at the airport. Please double check your passport, and if it needs to be renewed please immediately begin the process of renewal.

No! This year the Moondance medical form does not require a physician’s signature. If your child has an extenuating medical conditions you make be asked to fill out a Plan of Action (POA) which does require a physician’s signature. This individualized POA will be directly emailed to you as well as linked on the Parent Dashboard.

Our system only allows you to upload 1 document in each submission. If you are unable to combine your documents together, we are happy to do it for you! Please email them to admissions@moondanceadventures.com .