Not at all! Our admissions team processes all paperwork by hand, so it takes time for the approval to come through on your end. We will email you if any issues or questions arise regarding your paperwork.

This is our paperwork platform that holds all of your teen’s paperwork and trip-specific waivers. You can access it by logging into your parent dashboard, clicking on your teen’s name, and going to their “forms”.

Our Plans of Action (POAs) are documents that allow us to gather more information about your child’s specific medical situation. They span a wide variety of topics including mental health, musculoskeletal, allergies, asthma, seizures, diabetes, and more. These documents are designed to be filled out in conjunction with the medical form with a medical provider and do require a physician’s signature. They are directly emailed to you. We request that these documents be filled out in a timely manner!

The trip leader will administer and supervise medications while on the trip. The student will have a shared responsibility for accountability in asking for their medication. Leaders will collect ALL medications, including vitamins, over-the-counter medications like Advil or Zyrtec, melatonin, and all prescription medications.

Students with asthma will keep their rescue inhaler with them at all times. Students with anaphylactic allergies will keep at least one EpiPen with them at all times.

All medication MUST come with students in a pill organizer pack. These hard plastic boxes have spots for AM and PM medications. The medication must be placed in the correct spaces PRIOR to the child departing for their trip. The bottom of the pill pack should be labeled with the student’s name and trip, the medications included, and when each should be administered. We have found that duct tape and Sharpie tend to work well for this purpose.

Medication may NOT be sent with the child loose in a bag, or in bottles. Utilizing the above technique helps us correctly administer medication according to the physician’s instructions.

All medication use will be logged.

This is actually not a Moondance requirement, but rather an international travel requirement based on each country. If your passport is not valid for at least 6 months after your return to the US, you may be turned away at the airport. Please double-check your passport, and if it needs to be renewed, please begin that process immediately! 

No! The Moondance medical form does not require a physician’s signature. If your child has extenuating medical conditions, you may be asked to fill out a Plan of Action (POA), which does require a physician’s signature. 

Trips with SCUBA require a PADI-specific medical form. This may require a doctor’s signature based on your teen’s medical history.