$1000 is collected per your selected payment method at the time of enrollment to hold your spot (plus a processing fee for credit cards).

The remaining tuition balance is due by or on February 1st. If you would like to pay in full prior to February 1st, you can do so on your parent dashboard. 

If you would like to enroll in our payment plan, please select the option during enrollment or email accounting@moondanceadventures.com. If you choose to pay via a payment plan, your remaining balance will be divided equally over the number of months remaining until (and including) February 1, starting with October. 

• For example: if you enroll in August, you’ll only pay the $1000 investment at the time of enrollment, and then beginning the first business day of October, you’ll be charged for ⅕ of the remaining balance (as there are 5 payment plan charge dates (Oct, Nov, Dec, Jan, Feb – ⅕ balance charged each). 
• These equal amounts will all be charged automatically on the first business day of each month to your preferred payment method if you choose this option during enrollment.

Please reach out to our office by calling 800.832.5229 or emailing our finance team at accounting@moondanceadventures.com, and we will be happy to you update that information or instruct you on how to do so through the parent dashboard.

When you sign up for a Moondance trip, you have accepted a limited space within a small group. Once that space is reserved, we are no longer able to offer it to others. Regardless of whether the cancellation is personal, academic, or medical, or occurs during the trip due to dismissal, medical reasons, or another reason, Moondance is not able to provide any tuition refund other than what is outlined below. Due to the seasonal nature of our programs and our investment in staffing, planning, food, and equipment before a trip, we have a strict no refund policy. Your initial investment and tuition are used for our operating expenses prior to the summer, and your investment in Moondance contributes to your teen’s summer experience as we hire trip leaders, research, and refine trip designs, attend risk management conferences, and prepare for the upcoming summer. Expenses are contracted for the season and are based on a total-group, rather than a per-person basis. Moondance cannot recover course expenses for cancellations, even if due to illness or injury, late arrival, early withdrawal, or any other reason. If you must cancel your space, please notify us in writing via admissions@moondanceadventures.com.

Moondance refund policies related to cancellations are:

• Prior to October 1st: If a cancellation occurs before October 1st, $500 of the $1000 initial investment is refundable.
• Prior to February 1st: If tuition costs are paid in full by February 1st and one chooses to cancel their trip, you will be refunded all monies minus the non-refundable $1,000 investment and TripMate travel protection costs.
• After February 1st: Cancellations incur 100% of trip’s value

Moondance is not able to provide any tuition refund other than what is outlined.

Included in your tuition cost:

• all activities while on the trip
• transportation after arriving at the trip’s starting location
• lodging while on the trip
• meals while on the trip
• any/all work involved in coordinating trip logistics and planning
• any/all administrative support throughout the season to get your teen prepared for the trip

Not included in your tuition costs:

• airfare to and from the trip destination
• additional spending money
• $200 Incidentals Deposit
• Travel Protection Insurance (which we highly recommend purchasing during enrollment)

We offer 2 payment options for your trip with Moondance Adventures. We offer ACH payments as an option, which directly links your bank account to us at no additional fee. The second option is to pay via credit card, which has a 3% processing fee automatically added to all transactions.

The $200 incidentals deposit is incidental funds Moondance collects in May and returns in August in the event that they are not used. Previous examples of what an incidentals deposit has been used for include, but are not limited to:

• An Unaccompanied Minor Fee that was not pre-paid
• Clothing/ gear if a bag doesn’t make it to a destination or a replacement is needed
• Damages to any Moondance equipment (including tents, electronics, and other gear)
• Co-pay for an unexpected doctor’s visit

Full payment for our summer trips is due on February 1st. You will be automatically charged for the remaining balance due on this date or the next business day.

On a case-by-case basis, Moondance offers Financial Assistance to families through the Hayes Hitchens Scholarship Fund. If you are interested in learning more about our Financial Assistance options, contact our admissions department at admissions@moondanceadventures.com.