TUITION, COST, AND REFUND POLICIES
A deposit of $1000 is required to officially confirm space on any Moondance program and the full tuition balance will be due no later than February 1st. For families enrolling on or after February 1st, full payment will be due at the time of enrollment. If full balance payment (inclusive of a 3% credit card processing fee) is not received by March 1st (30 days past due), Moondance will charge a 3% late fee and process the credit card on file for the program balance. Moondance Adventures reserves the right to cancel any applications with balances remaining beyond March 1st without refund. All payments must be in U.S. dollars.
When you sign up for a Moondance trip, you have accepted a limited space within a small group. Once that space is reserved, we are no longer able to offer it to others. Regardless of whether the cancellation is personal, academic, or medical or the cancellation occurs during the trip due to dismissal, medical, or another reason, Moondance is not able to provide any tuition refund other than what is outlined above. Due to the seasonal nature of our programs and our investment in staffing, planning, food, and equipment before a trip, we have a strict no refund policy. Expenses are contracted for the season and are based on a total-group, rather than a per-person basis. Moondance cannot recover course expenses from cancellations even due to illness or injury, late arrival, early withdrawal, or cancellation for any reason. If you must cancel your space, please notify us of your cancellation in writing. For cancellations prior to October 1st, the applicant forfeits $500 of the deposit. For cancellations between October 1st and February 1st, the applicant forfeits the $1000 deposit but additional tuition fees will be refunded. For cancellations after February 1st, applicants forfeit all tuition paid provided the trip does not fill. If the trip does fill, then Moondance will refund tuition paid less the $1000 deposit. Moondance is not able to provide any tuition refund other than what is outlined.
Prior to October 1st : Cancellations incur a fee of $500
Prior to February 1st : Cancellations incur a fee of $1000
After February 1st : Cancellations incur 100% of trip’s value
Moondance offers Trip Insurance for all US families through TripMate Summer/Camp Study Protection. International families cannot be insured through TripMate, but Moondance will recommend another insurance company. This insurance is not required, but highly encouraged and covers trip cancellations for medical reasons, early departures, transportation, and baggage loss. Trip insurance cost varies with each program.
PROGRAM ALTERATION POLICY
Moondance reserves the right to combine programs or alter any aspect of a program, including itinerary, dates, activities, or location for reasons including but not limited to: the number of confirmed students, weather, environment, health hazards, civil unrest, or for any other reasons Moondance determines, in its discretion, is appropriate.